Payroll automates your contractor payments on a recurring schedule. Once it's set up, approved payments go out automatically — you just need to approve them before the cutoff.
Please note that Payroll Funding is managed in the Pebl platform, not the Contractor Management platform.
How it works
Payroll has four steps:
Add a funding method — the bank account Wingspan debits to send payments.
Enable Payroll
Set your payroll schedule
Create and Approve Payables
Add a funding method
Go to Settings → Send Payment Settings → Manage payroll funding method and enter your bank account details. This is the account Wingspan will debit each time payroll runs.
Enable Payroll
To enable payroll, go to Settings → Send Payment Settings → Payroll Schedule
Set your payroll schedule
Go to Settings → Send Payment Settings → Payroll settings and choose your frequency:
Schedule | Payment arrives |
Monthly | Last day of each month |
Semi-monthly | 15th and last day of each month |
Weekly | Day of your choosing, at your chosen frequency |
Daily | Every business day |
You can control when approved payables are sent by adjusting the Pay approved payables only when due setting.
On: Payments are held and sent at the last payroll run before the due date — useful for approving payables in advance without paying them out immediately.
Off: All approved payables go out in the next payroll run, regardless of due date.
Under Upcoming payroll runs, you'll see each scheduled run date alongside the Expected Pay Date — the date your contractors will receive payment. You can edit or skip individual runs from this view.
Weekends and holidays
If a payroll run date falls on a weekend or holiday, it runs on the preceding business day.
If the Expected Pay Date falls on a weekend or holiday, payment is deposited the next business day.
Create Payables
You can create payables manually or upload a CSV via Bulk Upload Payables. We recommend using our bulk uploader when you need to import many payables at once. The one by one option is great if you are doing an ad-hoc payable creation for only one or two people.
Approvals
Payables must be approved by 12:00 PM ET on or before the day of the run to be included. Approve them from the To Approve tab in your Payables Dashboard.
Track and Monitor
Monitor the status of all payments in your Payables Dashboard:
Scheduled — approved payments queued for the next run.
Paid — successfully completed payroll
Payroll Runs — history of each run, including who was paid, when, and how much.
All Payables — full payment history in one view.
Off-Cycle Payroll
If you need to send payments outside of your normal payroll schedule, you can create an off-cycle payroll run. Once you've created the payable, click Run off-cycle payroll:
On the next screen, you'll be shown all payables included in the off-cycle payroll run and the amount and pay date of the payable. To process the payables, click Run off-cycle payroll:
For questions about Payroll, please email contractorsupport@hellopebl.com.